The evidence provided should be:
- Make sure that the vehicle is completely finished, clean and tidy and that all of the required features are in place and visible.
- Exterior photographs from the front and rear with the registration plates clearly visible. If the vehicle has a rear door it should be opened and showing some of the interior.
- Interior photographs of each of the required features with the bed and table in the usable position.
- On the back of each photograph write a description of what the photograph shows, the date and the vehicle registration number.
What you are trying to do is to provide clear evidence that what you have made is permanently a ‘motor caravan’ and that the furniture and fixings have been fitted to a satisfactory standard. You need to provide the DVLA with sufficient clear evidence in order for them to simply change the V5C and send it back to you. If you don’t provide sufficient clear evidence then they will want to inspect your van before approving it for a change in classification.
It will do no harm to send them the completed engineers report that insurers require with your photographs and V5C. Your covering letter should explain that you have completed the conversion of a van into a ‘motor caravan’ and that you are now seeking to have your V5C amended. Make it clear in this letter that you understand the requirements and list what your vehicle has ie permanently and securely fixed:
- seats and table
- sleeping accommodation which may be converted from the seats
- cooking facilities
- water storage
- storage facilities
State the date that your conversion was completed, ideally this should be the date that is shown on the back of the photographs.
We have provided an example letter in rtf format here. You can use this as the basis of your own letter. Make sure that you change all of the parts between square brackets and add anything else that you think may be pertinent.
Submit this and all being well your V5C will just arrive back amended. Currently there is no charge for this amendment.